Sr. Manager, Procure to Pay

Promoted Parent
  • Post Date: September 22, 2022
  • Apply Before: October 22, 2022
  • Applications 0
  • Views 4
Job Overview

Position Summary:

The Senior Manager, Procure to Pay (P2P) provides general supervision and leadership over the procurement, contract management and accounts payable areas ensuring a seamless linkage across the entire P2P process, from inception at sourcing to payment. This role manages and coordinates the activities associated with purchasing, receiving, vouchers, contracts, and travel. It requires significant engagement with partners and leaders from across the University to provide policy, systems, and process guidance and support to help identify and drive complex procure-to-pay (P2P) program initiatives. This role is also responsible for managing strategic sourcing process, ensures best pricing, availability, compliance, fulfillment, and vendor terms. Contributes expertise regarding procurement, asset management, and contract management for expanded shared services across NUS and Affiliates. This position will play a vital role in supporting and advancing procurement to the next level as well as use business data and statistical methods to provide insight into business performance to implement costs savings processes.

Essential Functions:

  • Hire, train and provide direction, coordination and coaching to the procure-to-pay function and University staff
  • Serve as functional owner of the University’s procure-to-pay software solution (Workday)
  • Facilitates the University’s Request for Proposals (RFP’s) process for procurement; prepares and reviews contracts, bids, and vendor agreements, negotiates contracts for vendor performance and compliance
  • Function as the University’s resident P2P operations authority, providing procedural guidance and direction to a broad group of partners and distilling simple solutions from complex problems
  • Develop and deliver reporting and meaningful business insights on operational procurement metrics
  • Monitor and respond to supplier issues; review and approve proposed transactions and transactional models
  • Work with Corporate Applications, Product Management, Accounting, Academics, Operations, and other partners to continuously improve procurement software solutions and processes, with an eye toward efficiency, automation, user experience and appropriate controls
  • Monitor financial commitments, cash management, and actuals associated with purchases and payments, and coordinates with accounting team members on related issues
  • Responsible for maintenance and enforcement of the University’s procure-to-pay and corporate card policies
  • Keeps abreast of changes in policies and procedures and works with Assistant Controller to implement necessary changes to office processes.
  • Establishes and maintains strategic partnerships with diverse supplier organizations identifying mutually beneficial opportunities to increase engagement, foster connections and increase community presence.
  • Assist in assuring competitive solicitations are developed to both comply with state laws while meeting university needs.
  • Confers with department heads to evaluate equipment, services, and supply needs.
  • Optimizes company-owned resources (e.g., IT and Facilities) by eliminating redundancies and supporting reuse/refurbishment of existing assets; primary focus on IT/Software purchases related to ERP, LMS, Library, Research/Development, and boutique applications; secondary focus on facilities
  • Conducts various purchasing and vendor analysis, as requested; sustains good relations and communication with vendors, facilitate credits and other quality issues
  • Other duties as assigned.

Supervisory Responsibilities:

  • Hire, train and develop two (2) team member and oversee the development of the AP team

Requirements:

Education & Experience:

  • Bachelor’ degree in Business Administration, Finance, or related field, required; MBA preferred
  • 8+ years of Experience with inventory management, direct and indirect procurement, account payable and asset management
  • Experience analyzing, negotiating, and monitoring vendor agreements.
  • Experience with Workday general ledger and software solutions associated with procurement processes required.
  • Experience executing a business blueprint and documenting business requirements
  • Eight (8) to Ten (10) progressive experience in in sourcing with vendor negotiations within a large organization; or equivalent combination of education and experience.

Competencies/Technical/Functional Skills:

  • Acts as a role model. Ability to anticipate and plan for changes. Ability to lead and/or influence others to obtain results using a wide degree of creativity and latitude within a fast-paced environment.
  • Ability to understand, diagnose and plan for business issues, processes, structure, outcomes, and profitability. Understands the implications of decision and actions, including a deep understanding of overall big picture of the business; able to take an idea from concept to reality.
  • Proven accounting and financial capabilities.
  • Develops presentations and trains College community on internal controls to ensure purchasing procedures are followed
  • Strong business process and service skills including giving and receiving feedback, active listening, conflict resolution, negotiation, group facilitation, delegation, coaching, influencing, and vision in aptitude to drive measurable and challenging goals to support organizational success. Demonstrate the ability to focus on achieving results consistent with the organization’s objectives. Ability to develop goals based on the organization’s vision, mission and strategic goals and objectives.
  • Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
  • Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs and processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
  • Solid knowledge of procurement/purchasing policies, procedures, best practices, and regulations including strong negotiation skills and ability to write and/or analyze RFP’s and RFQ’s, contracts, business documents and other agreements.
  • Strong logic, analytical, critical thinking, independent thinker, organizational, detail-oriented, planning, and organizational skills and follow-up and follow-through with an ability to work in a fast-paced environment with multiple deadlines and frequently changing priorities.
  • Proficient in prioritizing work to meet deadlines, and multi-task while maintaining flexibility in the work environment in accordance with the organization’s values with excellent customer service focus.
  • Advanced use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook, and Agiloft Contract Management with working knowledge of automated financial systems.
  • Work independently and foster a cooperative spirit within a large and/or small team of diverse cultures across the organization and within all levels.

The National University System is committed to maintaining a high-quality, diverse workforce representative of the populations we serve. As a network of nonprofit educational institutions, the System employs more than 3,300 faculty and staff and serves over 41,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows for students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to diversity. With programs available both online and at our many campus locations, the National University System is a leader in creating innovative solutions to education and meeting the needs of our diverse student population, including adult learners and working professionals.

National University offers an opportunity to work in an innovative environment that supports diversity.

National University (NU) is proud to be an equal opportunity employer and does not unlawfully discriminate against any employee or applicant for employee per applicable federal, state and local laws. At NU, a diverse mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University. We are focused on equality and believe deeply in diversity of race, color, ancestry, age, family care status, veteran status, marital status, creed, religion, sex, gender, sexual orientation, religion, ethnicity, national origin, and other legally protected group status.

National University is an Equal Opportunity Employer.
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