Administrative Coordinator (Remote)

Promoted Parent
  • Post Date: November 24, 2022
  • Apply Before: December 31, 2022
  • Applications 0
  • Views 9
Job Overview
Type: Full-Time
Posted: 11/18/2022
Category: Administrative Assistants

The Program Assistant coordinates the day-to-day administrative functions of the department; performs a wide variety of highly responsible and complex administrative support services for personnel, student, and matters; monitors month-by-month calendar of activities and deadlines at the department, campus, and University levels; monitors and communicates regularly with students and associates for adherence to licenses and certifications; works directly with the Campus Deans to prepare for and maintain compliance with accrediting bodies. Prepares meeting agendas, memos, and correspondence; completes a variety of non-routine assignments; coordinates busy and shifting office calendars including scheduling and coordinating meetings and/or conferences, and attends meetings for the purpose of recording, preparing and distributing minutes and reports; processes a considerable amount of confidential and sensitive information in support of administrative activities.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Deals discreetly with large volumes of sensitive, confidential information concerning student, staff, faculty and campus affairs, information contained in minutes, letters and other documents.
  • Initiates, collects, and tracks data within a database system to ensure appropriate related records are maintained on faculty.
  • Assist with transfer credit input and organization as needed.
  • Composes correspondence, memos, minutes and reports for department, general education meetings.
  • Establishes and maintains record keeping and filing systems. Classifies, and files correspondence, records and other regulatory documents.
  • Schedules and organizes committee meetings; assists with the preparation, typing, filing, and distribution of minutes.
  • Prepares and/or updates program catalogs or other types of materials; copies and assembles binders, manuals, and packets for meetings and programs as requested and related to academics.

EDUCATION:

  • Associate degree in administrative/secretarial science or related field required.
  • Bachelor degree in administrative/secretarial science or related field preferred

KNOWLEDGE/EXPERIENCE:

  • Two to three years of experience performing complex and responsible office and administrative/secretarial
  • duties, preferably including some administrative support work for one or more managers in an academic or business office environment.
  • Comprehensive knowledge of office systems, practices, and administration.
  • Proficient skills and experience in Microsoft Office computer software systems that includes word processing, spreadsheets, and presentation software.
  • Proficient reception and telephone communication skills and techniques.
  • Evidence of principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records.
  • Evidence of record keeping, account maintenance, and purchasing practices and procedures
Job Detail
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